World Vision Tanzania Job Vacancy: Administration Officer 2023

Welcome to World Vision Tanzania, a dedicated humanitarian organization driven by Christian values. For over seven decades, we have been on a mission to uplift the lives of vulnerable children, helping them break free from poverty and embrace the fullness of life. Our commitment extends across all backgrounds and even to the most challenging regions, all rooted in our Christian faith.

Join our passionate team of over 33,000+ staff working tirelessly in nearly 100 countries. Together, we share the profound joy of transforming the life stories of vulnerable children.

Key Responsibilities

Activity 1: Administration (40%)

• Manage the front desk and provide exceptional care to office visitors.
• Ensure the office premises are clean and welcoming.
• Serve as an information hub, sharing timely updates with staff.
• Arrange travel and accommodations for office staff and visitors.
• Coordinate meetings, events, and training sessions.
• Maintain records and organize files, including meeting minutes and attendance sheets.

Activity 2: Office Store Management (20%)

• Oversee the efficient management of the office store.
• Receive and store all office items.
• Dispatch requested store items to departmental heads or staff.
• Ensure the office CCTV system is operational.
• Maintain and update store books, including requisition and distribution records.

Activity 3: Human Resources Assistance (40%)

• Assist new and departing staff with necessary forms and policies.
• Facilitate the orientation process for new staff members.
• Act as a liaison between office staff and the P&C department, resolving concerns promptly.
• Compile final P4Ps (Preschool for Preschoolers) status at the office level.
• Provide support and assistance for staff wellness.
• Manage all contractors, including security officers and cleaners.
• Professionally handle the recruitment process of RIWs (Refugees Incentive Workers).
• Support existing staff in signing essential forms and documents, such as contracts and contact renewal forms.

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE:

Required Professional Experience:

Minimum of 2 years of experience in HR/HRIS, preferably in a multicultural environment.

At least 2 years of experience working with international NGOs with a focus on the community.

Required Education, Training, License, Registration, and Certification:

• University Degree in Human Resources, Public Administration, or a related field from a recognized university.

Preferred Knowledge and Qualifications:

• Familiarity with payroll software and HRIS systems.

• Demonstrated ability to work independently.

• Strong analytical, planning, organizational, and problem-solving skills.

• Ability to maintain effective working relationships with all staff levels.

• Sound knowledge of human resources principles, practices, and Tanzanian labor laws.

• High degree of integrity and ethics to ensure secure employee information handling.

• Excellent communication skills and the ability to work both independently and as part of a team.

• Proficiency in following complex oral and written instructions.

• Working knowledge of and experience with databases and spreadsheets.

• Ability to develop and maintain effective working relationships with all employees.

Travel and/or Work Environment Requirement:

• Office-based with occasional field visits.

Physical Requirements:

• Physical fitness is required.

Language Requirements:

• Proficiency in both English and Swahili.

Administration Officer Job Vacancy at World Vision Tanzania

DECISION MAKING

The role may require the job holder to make regular decisions based on established principles.

CORE COMPETENCIES

• Be Safe and Resilient

• Deliver Results

• Build Relationships

• Be Accountable

• Learn and Develop

• Improve and Innovate

• Partner and Collaborate

• Embrace Change

Applicant Types Accepted:

• Local Applicants Only

CLICK HERE TO APPLY